Show Requirements & Application Tips

Tent Requirements:

  • Tent Weights. A minimum of 40lbs per leg. Those displaying without proper tent weights will be asked to take their tent down.
  • Straight leg tent with side walls (not required to be up for the show, just available for inclement weather )
  • Slant leg tents are not permitted
  • White tent preferred
  • Professional booth display

New Vendor Requirements:

  • Social media pages with posts showcasing current projects
  • Booth display photo submitted in application

Show Requirements & Rules:

  •  Cleanliness of booth area
  • No smoking in or near booth. Smoking must be done off show grounds in a discreet area
  • Behave in a professional manor
  • Apply on time
  • Pay on time
  • Share post of new products on social media. Tag NEPA CraftWorks and the event page on your posts. Posts must include the event date, time, and address
  • Share promotional posts made by NEPA Craftworks
  • Have any required licenses needed to make/sell your product on hand.
  • Floor length tablecloths are a must
  • No plastic/disposable tablecloths
  • No more than 10% of your items shall be displayed flat on a table. Items need to be displayed at varying heights, on appropriate display fixtures.
  • Storage containers need to be hidden, not visible to the patrons.
  • Booth fees are to be paid on time. A $25 late fee will be applied to all payments made after the specified deadline.
  • A 6% Sales tax collection and submission on taxable items is the responsibility of each vendor. You can find information about and obtain the required PA Sales Tax licenses HERE.
  • Proof of insurance with NEPA CraftWorks llc listed as co insured

Food Trucks & Food Vendors:

Permits, licenses, insurance, and tax collection is the sole responsibility of the each vendor.

All food vendors must have all the proper permits and their own liability insurance for any food related claims.  

Food vendors must bring and display their PA PA Dept of Agriculture food license at the show. Food packaging/labeling must be FDA compliant. A copy of your license needs to be sent to nepacraftworks@gmail.com and photo of your labeling is required in the application

Accepted Items:

75% of your product should be crafted using recycled, vintage, created from raw materials, or your own personal talent, such as photography, tarot card reading, pattern making, book writing, T-shirt designing, singing, instrument playing.

Definition of “raw materials” are: clay, wax, fabric, yarn, leather, wool, wood, glass, metal, gourds, paint, ink, graphite, oils, soap base products

  • Unique, one of a kind, hand crafted specialty items
  • Hand crafted jewelry. Can also be made from new or old components.
  • Photography Prints
  • Hand crafted wooden furniture
  • Hand crafted bath/beauty products
  • Sewn creations. Such as handbags and clothing
  • Hand crafted edible goods
  • Vintage clothing, signs, decor, furniture, salvaged goods, reclaimed residential and industrial pieces, etc
  • Hand crafted candles
  • Crochet hats, scarves, and the like
  • Upcycled/Recycled Items
  • Paintings & Prints
  • Wood Work
  • Pottery
  • Pen and ink drawings

Not Accepted

  • Direct sales
  • Kit crafts
  • Simple Pinterest style crafts
  • Vinyl Cut Crafts
  • Machine Embroidered items:unless unique with artist created designs
  • Wreaths: Unless unique and skillfully handcrafted, made with fresh greens or made from recycled/ vintage materials.
  • Fleece tie blankets
  • No licensed/trademarked sports or character items. Such as fabrics or printed designs. Unless recycled from vintage mediums
  • Buy/Sell Wholesale Items
  • Dollar store crafts

Application Tips

  • Read ALL info at the top of each application. Understand the dates listed and mark them on your calendar.
  • Apply on time
  • Pay on time. A $25 late fee will be applied to all late applications and payment.
  • Applications must be filled out in their entirety. Incomplete applications will not be accepted.
  • Submit clear, creative, and/or professional photos. Photos are a requirement.
  • Booth Photo is preferred
  • Items must be hand crafted or vintage. Direct sales, mass produced items, and kit crafts will not be accepted.
  • If you plan on sharing a space, both parties  must mention who they will be sharing with. Payment is to be made in full by one of the two parties. No more than 2 vendors per shared space.

Who Can Apply

All interested handcrafted and vintage vendors, past or new, must fill out an application for any/all shows you want to attend as an exhibitor. Acceptance to past 900 Marketplace shows does not guarantee your acceptance to all 900 Marketplace shows.

What is/isn’t provided with the Booth Fee

Included

  • Vendor Permits
  • Online promoting

Not Included

  • Tents
  • Tables
  • Chairs
  • Booth Display

Can Booths Be Shared

Yes, for outdoor shows only. So long as both vendors apply, are accepted, and payment is made in full by one of the 2 parties involved.

When/How Will I Know If I Am Accepted or Rejected

Each application form states a “Notifications Emailed” date. That is the date that you will be notified on your acceptance or rejection.

Why Was I Rejected

Vendors are selected on quality of craftsmanship, photo submission, and uniqueness of product. Some products are simply not a good fit. Vendors may also  be rejected due to an overwhelming volume of  same category applications. If you have been rejected, please don’t let this discourage you from applying to future shows. Vendors are selected on a show to show basis.

Why Was I Not Accepted as a Returning Vendor

  • Vendor was difficult to work with, did not act professionally during event or with online presence.
  • Vendors may not be welcomed back if rules were blatantly broken or simply not followed.
  • If a vendor applies with a certain type of product then arrives to the show with items not mentioned in the application and completely different from their medium.
  • Vendor did not promote on social media for participating event
  • Vendor was a no call no show cancellation
  • Booth display at event was not as shown in booth photo. ie: booth display is significantly less professional that submitted booth photo

REFUNDS

Refunds are not given for any cancellation once payment has been received. This also goes for show credit. A show credit will not be given for future events.

Sales Tax

Any required licenses to sell, insurance, and tax collection is the sole responsibility of the vendor.

All food vendors must have all the proper permits and their own liability insurance for any food related claims.  Food vendors must bring and display their PA food license at the show.

A 6% Sales tax collection and submission on taxable items is the responsibility of each vendor. You can find information about and obtain the required PA Sales Tax licenses HERE.